ARTICLE I  

Name  

The name of this Organization shall be the Houston Regional Users Group for Oracle JD Edwards (HUG). 

ARTICLE II  

Purpose  

The purpose of this Organization shall be to advance the effective utilization of J.D. Edwards EnterpriseOne, World Oracle and compatible products; to request problem solutions and product improvement from the Oracle Corporation; and to promote free interchange of information and ideas through regularly scheduled meetings and publications sponsored by the Organization. 

ARTICLE III  

Membership  

Section 1. Membership to the Organization may be granted at the discretion of the Executive Board. There are three classes of membership: Customer Member, Sponsor Member (Diamond, Platinum, Gold, and Silver levels) and  Life Member. 

Section 2. Customer Members shall be restricted to designated employees and representatives of business entities which hold one or more valid licenses for usage of J.D. Edwards software products, do not market products or services related to aforementioned software, and whose interest in membership is consistent with the Organization's purpose. Members shall be eligible to vote, hold office, and serve on committees as chairpersons or committee members. 

Section 3. Sponsor Members shall be restricted to business and software consulting firms, suppliers, vendors and other persons who market products or services related to J.D. Edwards software products and other products/services of interest to our Customer Members where business and interest in membership is consistent with the Organization's purpose. Sponsors shall be entitled to all the privileges held by Customer Members except those of holding certain offices as defined in Article VI.  

Section 4. Life Members shall be restricted to all past officers of the HUG Executive Board of Directors that have served a minimum of one full two-year term.  

 Section 5. The Executive Board reserves the right to restrict number of attendees from any Sponsor Member exceeding allotted member attendees in their respective Sponsor Membership level. 

Section 6:  Membership is required for all attendees of regular Quarterly Meetings and special events of the Houston Regional Users Group for Oracle JD Edwards and PeopleSoft Users, H.U.G.  

Section 7. Membership is FREE for Customer Members and Life Members.  

Section 8. Annual Membership for Sponsor Members shall be available in four sponsorship levelsDiamond, Platinum, Gold, and Silver Memberships.  

•       Diamond Sponsor Member: For details refer to current version of HUG Membership Fee Schedule Form#  HUGMemFee000. 

•       Platinum Sponsor Member: For details refer to current version of HUG Membership Fee Schedule Form#  HUGMemFee0001. 

•       Gold Sponsor Member: For details refer to current version of HUG Membership Fee Schedule Form#  HUGMemFee0001. 

•       Silver Sponsor Member: For details refer to current version of HUG Membership Fee Schedule Form#  HUGMemFee0001. 

ARTICLE IV 

Code of Ethics  

Section 1. Vendor software displays or vendor demonstrations at Organization meetings must be approved, in advance, by the Executive Board. 

Section 2. Offers of employment are not to be made or solicited onsite at any time at any Organization meetings or functions. 

Section 3. The Executive Board can, by a two-thirds vote, revoke the membership of an individual or entity for violation of the Code of Ethics. 

Section 4. The organization will not provide any information such as any company or contact information obtained from the Organization meetings or functions, such as company name, contact name, mailing address, e-mail address, company phone number, company fax number, direct phone number, or a direct fax number, to any Sponsor Member.  

ARTICLE V 

Meetings  

Section 1. The fiscal year of the Organization shall be January 1 to December 31 of each given year. 

Section 2. The regular meetings of the Organization shall be held at the discretion of the membership, with a minimum of one meeting or event each quarter. 

Section 3. Special meetings may be called by the President, by the Executive Board or by a written request of ten members of the Organization. The purpose of the meeting shall be stated in a written notice at least three days before the meeting. 

Section 4. A quorum of any meeting shall be the lower of 25 members or 25% of the voting membership. 

ARTICLE VI  

Officers  

Section 1. The officers of the Organization shall be President, Vice President of Customer User Membership, Vice President of Programming, , Vice President Public Relations and Logistics, Vice President of Sponsor Membership, and Vice President of Finance. ,. These officers shall perform the duties described by these Bylaws and by the parliamentary authority adopted by the Organization. 

Section1.1 The directors of the organization are made by appointment by the HUG Executive Board of Directors with each appointed director reporting directly to the Vice President of the area assigned. (i.e. Director of HUG Sponsorship Marketing reports to Vice President of Sponsor Membership, Directors of Customer Membership Marketing report to Vice President of HUG Customer User Membership)    

Section 2. Every other year, at the last regular meeting scheduled to be held in the fiscal year, officers will be elected for the following two year period. 

Section 3. The officers shall be elected by ballot to serve for two years or until their successors are elected, and their term of office shall coincide with the Organization's fiscal year. 

 Section 4. No member shall hold more than one office at a time, with exception to a position vacancy. 

Section 5. The President shall fill any vacancy of office by appointment for the unexpired term of office. The appointment must be submitted to the membership for approval at the next regular meeting. If the membership does not-approve the appointee, the process shall be repeated. 

Section 6. The President shall be the Chief Executive Officer and shall have the general supervisory responsibility over the Organization. The President shall, if present, conduct all business meetings of the Organization and the Executive Board. The president shall be an ex-officio member of all committees except the Nominating Committee and shall be authorized as a signatory on checks drawn on the Organization' s general account, and shall perform such other duties as may be assigned by the Executive Board. 

Section 7. The Vice President (s) of Customer User Membership shall maintain records of names and address of members, shall be responsible for maintaining all HUG Customer membership records in the StarChapter database and meeting registrations on StarChapter Meeting Manager. Shall perform such other duties as may be assigned by the Executive Board. 

Section 8. The Vice President of Programming shall plan, prepare, and co-present an agenda of all quarterly meeting educational programming for each regular meeting, shall obtain and coordinate program speakers, shall make meeting arrangements for regular meetings, shall be authorized as a signatory on checks drawn from the general account. The Vice President of Programing shall, if the President is absent, act in the place of the President and shall perform such other duties as may be assigned by the Executive Board. 

Section 9. The Vice President of Sponsor Membership shall maintain records of names and address of HUG Sponsor Members, shall be responsible for maintaining all HUG Sponsor membership records in the StarChapter database and StarChapter Meeting Manager. The Vice President of Sponsor Membership shall design the HUG Sponsor Membership level packages and elicit approval form the HUG Executive Board of Directors. Vice President of Sponsor Membership will manage the Director of Member Marketing in coordinating recruitment, promotion and retention of HUG Sponsor Members, and shall perform such other duties as may be assigned by the Executive Board. 

 Section 10. The Vice President of Finance shall maintain proper records of all cash receipts and disbursements, shall deposit all moneys received in the Organization's general checking account and shall be authorized as a signatory on checks drawn from the general account, shall maintain legal documents of the Organization, and shall publish quarterly financial reports, and shall perform such other duties as may be assigned by the Executive Board.  

 Section 11. The Vice President of Public Relations shall be responsible for management of all external communications of the organization to insure continuity of our organizations mission and objectives including but not limited to membership brochures, flyers, websites, social media, minutes of each general meeting and Executive Board meeting, shall be responsible for reviewing and approving all mailings to members, shall maintain a copy of the current bylaws of the Organization and make copies available to any member who requests such, and shall perform such other duties as may be assigned by the Executive Board. 

Section 12. The Vice President of Logistics shall be responsible for all venue contract and event management for all meetings, arrange hotel accommodation information for membership quarterly meetings then relay that information to the webmaster for publication, shall be authorized as a signatory on checks drawn from the general account, and shall perform such other duties as may be assigned by the Executive Board. 

Section 13. Employees of Oracle shall not hold any office.  

Section 14. Only current HUG Customer User Members in good standing are eligible for nomination and election to the offices of President, Vice President of Programming, and Vice President of Customer User Membership.  

Section 15. Only current HUG Customer User Members in good standing  -or- current HUG Sponsor Members in good standing are eligible for nomination and election to the offices of Vice President Public Relations and Logistics, Vice President of Sponsor Membership, and Vice President of Finance. 

Section 16. No single Company shall have more than two officers at one time. 

Section 17. The Quest Liaison (ex-officio officer) shall represent the issues and concerns of the group to the Quest International User Group and shall be responsible for communicating Quest issues and concerns back to the group. 

ARTICLE VII  

The Executive Board  

Section 1. The Officers of the Organization shall constitute the Executive Board. 

Section 2. The Executive Board shall have general supervision of the affairs of the Organization between its regular meetings, make recommendations to the Organization, and shall perform other duties specified in these bylaws. The Executive Board shall be subject to the bylaws of the Organization, and none of its acts shall conflict with the action taken by the Organization.  

Section 3. Special meetings of the Executive Board may be called by the President or by request of any four members of the Executive Board. 

Section 4. A quorum of the Executive Board is shall be 60% of the Board. 

Section 5. A quorum of the Executive Board is required for voting on amendments to the bylaws proposed to the membership.  

Section 6. The Executive Board shall prepare and approve a budget for the fiscal year prior to the first meeting of the Fiscal year. The Executive Board may, from time to time, submit supplements to the budget for the current fiscal year. 

 ARTICLE VIII 

Committees  

Section 1. All Project Committees, standing or special, shall be created by the Executive Board and staffed by Members. Project Manager/Committee Chair appointment and responsibilities to be designated by the Executive Board with preference to Customer Members.   

ARTICLE IX  

Parliamentary Authority  

The rules contained in the current edition of Robert's Rules of Order Newly Revised shall govern the Organization in all cases to which they are applicable and in which they are not inconsistent with these bylaws and any special rules of order the Organization may adopt.