HUG By-Laws

BY-LAWS DOCUMENT

ARTICLE I
Name
The name of this Organization shall be the Houston Regional Users Group for Oracle JD Edwards
and PeopleSoft Users (HUG).

ARTICLE II
Purpose

The purpose of this Organization shall be to advance the effective utilization of J.D. Edwards,
PeopleSoft, Oracle and compatible products; to request problem solutions and product improvement
from the Oracle Corporation; and to promote free interchange of information and ideas through
regularly scheduled meetings and publications sponsored by the Organization.

ARTICLE III
Membership

Section 1. Membership to the Organization may be granted at the discretion of the Executive Board.
There are three classes of membership: Customer Member, Diamond/Platinum/Gold/Silver/Bronze
Sponsor Member, Life Member.

Section 2. Customer Members shall be restricted to designated employees and representatives of
business entities which hold one or more valid licenses for usage of J.D. Edwards or PeopleSoft
software products, do not market products or services related to aforementioned software, and whose
interest in membership is consistent with the Organization's purpose. Members shall be eligible to
vote, hold office, and serve on committees as chairpersons or committee members.

Section 3. Sponsor Members shall be restricted to business and software consulting firms, suppliers,
vendors and other persons who market products or services related to J.D. Edwards or PeopleSoft
software products and other products/services of interest to our Customer Members where business
and interest in membership is consistent with the Organization's purpose. Sponsors shall be entitled
to all the privileges held by Customer Members except those of holding certain offices as defined in
Article VI.

Section 4. Life Members shall be restricted to all past officers of the HUG Executive Board of
Directors that have served a minimum of one full two year term.

Section 5. The Executive Board reserves the right to restrict number of attendees from any Sponsor
Member exceeding allotted member attendees in their respective Sponsor Membership level.

Section 6: Membership is required for all attendees of regular Quarterly Meetings and special events
of the Houston Regional Users Group for Oracle JD Edwards and PeopleSoft Users, H.U.G.

Section 7. Membership is FREE for Customer Members and Life Members.

Section 8. Annual Membership for Sponsor Members shall be available in five sponsorship levelsDiamond, Platinum, Gold, Silver, and Bronze Member.

  • Diamond Sponsor Member: For details refer to current version of HUG Membership Fee
    Schedule Form# HUGMemFee000.
  • Platinum Sponsor Member: For details refer to current version of HUG Membership Fee
    Schedule Form# HUGMemFee0001.
  • Gold Sponsor Member: For details refer to current version of HUG Membership Fee
    Schedule Form# HUGMemFee0001.
  • Silver Sponsor Member: For details refer to current version of HUG Membership Fee
    Schedule Form# HUGMemFee0001.
  • Bronze Sponsor Member: For details refer to current version of HUG Membership Fee
    Schedule Form# HUGMemFee0001.


ARTICLE IV
Code of Ethics

Section 1. Vendor software displays or vendor demonstrations at Organization meetings must be
approved, in advance, by the Executive Board.

Section 2. Offers of employment are not to be made or solicited onsite at any time at any
Organization meetings or functions.

Section 3. The Executive Board can, by a two-thirds vote, revoke the membership of an individual or
entity for violation of the Code of Ethics.

Section 4. The organization will not provide any information such as any company or contact
information obtained from the Organization meetings or functions, such as company name, contact
name, mailing address, e-mail address, company phone number, company fax number, direct phone
number, or a direct fax number, to any Sponsor Member.

ARTICLE V
Meetings

Section 1. The fiscal year of the Organization shall be January 1 to December 31 of each given year.

Section 2. The regular meetings of the Organization shall be held at the discretion of the
membership, with a minimum of one meeting or event each quarter.

Section 3. Special meetings may be called by the President, by the Executive Board or by a written
request of ten members of the Organization. The purpose of the meeting shall be stated in a written
notice at least three days before the meeting.

Section 4. A quorum of any meeting shall be the lower of 25 members or 25% of the voting
membership.

ARTICLE VI
Officers

Section 1. The officers of the Organization shall be President, Vice President of Membership, Vice
President of JD Edwards Programming, Vice President of PeopleSoft Programming, Vice President
Public Relations and Logistics, Sponsor Member Liaison, Director of Member Marketing, and
Treasurer. These officers shall perform the duties described by these Bylaws and by the
parliamentary authority adopted by the Organization.

Section 2. Every other year, at the last regular meeting scheduled to be held in the fiscal year, officers
will be elected for the following two year period.

Section 3. The officers shall be elected by ballot to serve for two years or until their successors are
elected, and their term of office shall coincide with the Organization's fiscal year.

Section 4. No member shall hold more than one office at a time, with exception to a position
vacancy.

Section 5. The President shall fill any vacancy of office by appointment for the unexpired term of
office. The appointment must be submitted to the membership for approval at the next regular
meeting. If the membership does not-approve the appointee, the process shall be repeated.

Section 6. The President shall be the Chief Executive Officer and shall have the general supervisory
responsibility over the Organization. The President shall, if present, conduct all business meetings of
the Organization and the Executive Board. The president shall be an ex-officio member of all
committees except the Nominating Committee and shall be authorized as a signatory on checks
drawn on the Organization' s general account, and shall perform such other duties as may be assigned
by the Executive Board.

Section 7. The Vice President of Membership shall maintain records of names and address of
members, shall be responsible for maintaining membership and meeting registration database. The
Vice President of Membership shall, if the President is absent, act in the place of the President, shall
perform such other duties as may be assigned by the Executive Board.

Section 8. The Vice President of JD Edwards Programming shall plan, prepare and co-present an
agenda of JD Edwards related programming for each regular meeting, shall obtain and coordinate
program speakers, shall make meeting arrangements for regular meetings and shall perform such
other duties as may be assigned by the Executive Board.

Section 9. The Vice President of PeopleSoft Programming shall plan, prepare and co-present an
agenda of PeopleSoft related programming for each regular meeting, shall obtain and coordinate
program speakers, shall make meeting arrangements for regular meetings and shall perform such
other duties as may be assigned by the Executive Board.

Section 10. The Treasurer shall maintain proper records of all cash receipts and disbursements, shall
deposit all moneys received in the Organization's general checking account and shall be authorized as
a signatory on checks drawn from the general account, shall maintain legal documents of the
Organization, and shall publish quarterly financial reports, and shall perform such other duties as
may be assigned by the Executive Board.

Section 11. The Vice President of Public Relations and Logistics shall be responsible for
management of all external communications of the organization to insure continuity of our
organizations mission and objectives including but not limited to membership brochures, flyers,
websites, social media, minutes of each general meeting and Executive Board meeting, contract and
event management for all meetings, shall be responsible for reviewing and approving all mailings to
members and shall be authorized as a signatory on checks drawn from the general account and shall
perform such other duties as may be assigned by the Executive Board. Maintain a copy of the current
bylaws of the Organization and make copies available to any member who requests such

Section 12. The Sponsor Member Liaison shall coordinate communications with Business Partner
Vendors, assist the Vice Presidents of JD Edwards and PeopleSoft Programming in eliciting
educational curriculum form Business Partner Vendors, promote HUG membership and HUG event
sponsorship, and shall perform such other duties as may be assigned by the Executive Board.

Section 13. The Director of Member Marketing shall coordinate recruitment, promotion and retention
of Customer Members. Maintain prospect database. Perform such other duties as may be assigned by
the Executive Board.

Section 14. Employees of Oracle shall not hold any office.

Section 15. No single Company shall have more than two officers at one time.

Section 16. The Quest Liaison (ex-officio officer) shall represent the issues and concerns of the
group to the Quest International User Group and shall be responsible for communicating Quest issues
and concerns back to the group.

ARTICLE VII
The Executive Board

Section 1. The Officers of the Organization shall constitute the Executive Board.

Section 2. The Executive Board shall have general supervision of the affairs of the Organization
between its regular meetings, make recommendations to the Organization, and shall perform other
duties specified in these bylaws. The Executive Board shall be subject to the bylaws of the
Organization, and none of its acts shall conflict with the action taken by the Organization.

Section 3. Special meetings of the Executive Board may be called by the President or by request of
any four members of the Executive Board.

Section 4. A quorum of the Executive Board is shall be 60% of the Board.

Section 5. A quorum of the Executive Board is required for voting on amendments to the bylaws
proposed to the membership.

Section 6. The Executive Board shall prepare and approve a budget for the fiscal year prior to the
first meeting of the Fiscal year. The Executive Board may, from time to time, submit supplements to
the budget for the current fiscal year.

ARTICLE VIII
Committees

Section 1. All Project Committees, standing or special, shall be created by the Executive Board and
staffed by Members. Project Manager/Committee Chair appointment and responsibilities to be
designated by the Executive Board with preference to Customer Members.

ARTICLE IX
Parliamentary Authority

The rules contained in the current edition of Robert's Rules of Order Newly Revised shall govern the
Organization in all cases to which they are applicable and in which they are not inconsistent with
these bylaws and any special rules of order the Organization may adopt.

ARTICLE X
Amendment of Bylaws

The bylaws may be amended at any regular meeting of the Organization by a two-thirds vote,
provided that the amendment(s) have/has been submitted to Membership ninety (90) days prior to
meeting.

Revised:
Related Documents: HUG Membership Fee Schedule Form# HUGMemFee0001